The Paperless Trend is Spreading Like Wildfire

It's the easiest way to save tons of paper, time, money (and the earth)

 

Last October, Information Week reported that international shipping leader UPS was planning to go paperless early this year. The article stated, "UPS believes it has an answer to many international shipping problems: electronic paperless invoices and a companion electronic returns service."

 

UPS isn't the only company going paperless to solve a host of records-management hassles. Across the country, thousands of organizations including doctor's offices, businesses, law firms, government offices, school departments and many more are making the shift to electronic document management.

 

You're probably experiencing the results of this every day. For example, if you've flown lately, you probably purchased your ticket online, received an e-ticket, and even created a boarding pass online. If you had to change your flight, you simply typed in your confirmation number online and made your change. No waiting for a paper ticket, and no paperwork for the airlines. It's all electronic, secure and earth-friendly.

 

Could a paperless office offer big benefits for your small business, medical practice or law firm? You bet.

 

Here are 5 important ways it could help you:

 

1. Immediate access to important data - anytime, anywhere. 

Your computer gives you access to your entire company's filing system. Searching and retrieving are effortless.

 

2. Significant operating cost reductions.

You'll reduce expenses and clutter by replacing physical document storage space and shipping/traveling costs with complete online services.

 

3. Compliance is much easier than before. 

You can count on secure regulatory and legal audit trails, usage tracking/reporting and accountability. In addition, it offers seamless integration with hundreds of electronic document types and streams. This is true for documents AND e-mails.

 

4. Ironclad document security and integrity.

If you use a HIPAA-compliant document/content hosting portal, your documents are completely safe. These portals offer a multi-tiered security model, document encryption, disaster recovery and backup. You'll have controlled access to information from anywhere, anytime, by anyone authorized.

 

5. Superior customer service.

When you can access files online, you can quickly respond to your customers during calls and often solve matters right then and there.

 

If you're interested in exploring this further, please contact us for more information.

 

Next time, we'll provide tips to help you address today's challenges for meeting government and industry compliance requirements. 

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In the Know:

Brown & Meyers is a Certified Women's Business Enterprise (WBE) 

 

We have achieved certification from the Women's Business Enterprise National Council (WBENC), the nation's leading advocate of women-owned businesses as suppliers to America's corporations.

 

WBENC works with organizations to encourage the utilization and expansion of supplier/vendor diversity programs. 

 

This certification lets businesses and government offices rest assured that Brown & Meyers is in fact 50% owned by a woman. Brown & Meyers is the only firm of this kind in New England to earn WBE certification. 

 

Visit our Web site to learn more or contact us if you have any questions.

 

 

 

Just for Fun:

Speaking of Paperwork:
Tax Excuses

 

Now that Income Tax Day is nearly here, we thought you might enjoy these real excuses for not filing.

 

"It was my accountant's job to file the tax return."

 

"I was depressed."

 

"I had back pain."

 

"I suffered from alcoholism." (Note: taxpayer had served as corporate vice president during the relevant tax years.)

 

"I meant to mail the return, but I left it in my office while away on a business trip."

 

"My friends lost and withheld my records."

 

"I never received any W-2 or 1099 from my employer."

 

"Filing tax returns is against my religious beliefs."

 

"I am Amish and not up on all the rules."

 

We'd love to hear from you! Please e-mail us your questions and we'll be sure to answer them in an upcoming issue of Knowledge is Power.

 

 

Please think before you print this e-mail. Green is beautiful.